For reference: The DJ and his/her associates are referred to as entertainer. The customer or his/her/their agent or organiser is referred to as the promoter.
Applicable law is UK.
1 The entertainer and his/her assistants will conduct themselves in a sober and proper manner at all times, and will respond to the promoter’s requests as to volume, situations of equipment and any other reasonable request subject to local by-
2 The promoter may adjust the fee pro rata for any loss of performance time which is the direct fault of the entertainer.
3 The promoter will ensure adequate access to the performance area and parking space nearby for the duration of the performance at no charge.
4 The promoter will allow the entertainer sufficient time for his/her equipment to be set up prior to the the event, and also sufficient time at the end of the event to dismantle and remove said equipment from the venue. The promoter will be liable for any loss or damage to the equipment or recorded music howsoever caused during such time it is at the venue outside of the performance, or setting up or dismantling times provided that permission has been granted for the equipment to be at the venue. (So if they say we can leave it there, it becomes your liability. If they don’t, it’s at my own risk).
5 Should the equipment be left at the venue as in clause 4 above, and should circumstances arise which prevent the entertainer obtaining reasonable access to the venue in order to effect removal at a mutually agreed time, then the promoter will be liable for additional expenses to cover:
A) further appointments to remove the equipment
B) loss of earnings for subsequently missed bookings while the equipment is inaccessible.
6 In the event of a non-
7 The promoter will provide adequate supervision of all guests, customers and staff at the venue, and will be liable for any theft or damage to the equipment caused by guests, customers or staff.
8 Where possible, the promoter will provide a room where the entertainer and his/her assistants may rest/change prior to, between or after performances. This will not be a toilet.
9 The entertainer will not be expected to be on stage without refreshments for more than four hours at a time.
10 The promoter shall permit the entertainer to display his/her advertising at the venue.
11 The entertainer shall in no way be liable for any breach of any covenants, regulations, by-
12 The promoter warrants that he/she is entitled to use the venue for the purpose of the event and performance.
13 Where the entertainer’s services are booked on a residency or regular basis at a place of entertainment, certain public holidays are subject to individual arrangements to be agreed by both parties by 1 month preceding. These public holidays are generally regarded as Christmas Eve, Christmas Day, Boxing Day, New Year’s Eve and New Year’s Day. Technically speaking, Christmas Eve isn’t a public holiday, however it is still regarded as a premium night and is included in this short, but not exclusive list.
14 Licences for the performance of recorded music are only required at public events. Most private parties such as weddings, birthday parties etc, do not require such a licence. However, it is the promoter’s sole responsibility for obtaining such licences as and when required. Should the entertainer be prevented from performing by any failure of the promoter in obtaining the appropriate licence(s) or permission for the performance, or should the performance be cancelled for any reason other than that which is set out in clause 17 then the provision relating to cancellation as set out in clause 16 shall apply.
15 In the event the entertainer agrees to being paid a percentage of admission money or some other variable asset, the promoter must provide the entertainer with a written statement of the full details relating to that asset (ticket numbers, admission prices, numbers of patrons etc) and provide full facilities to the entertainer for the checking of the same.
16 In the event of the promoter wishing to cancel a booking, any deposit will be forfeit. Cancellation may not be made within 30 days of the event unless accompanied by full payment of the fee balance. Cancellations must be made in writing and will be acknowledged by entertainer upon receipt.
17 In the event of the entertainer failing to appear, the entertainer shall endeavour to find suitable alternative entertainment for the promoter, for which the entertainer will pay out of the fees already received. The entertainer may, at his/her sole discretion offer a partial refund according to the suitability of the replacement act. Any excess fees for the replacement act are responsibility of the entertainer.
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